WHAT DOES A TRANSPORT MANAGER HAVE TO DO EACH WEEK?

It is a real job, not a name on a licence

The test is whether the Transport Manager genuinely and continuously manages the transport activities of the operator. Being named on the licence while someone else makes the decisions does not meet it. The hours they give should match the size and type of the fleet.

What the guidance expects them to do

The guidance lists a number of duties. The list is not complete, but it gives a good picture of the work.

• Audit the compliance and maintenance systems, and notify relevant changes.
• Check drivers' licences about every three months.
• Keep drivers hours records for at least 12 months and working time records for at least 24 months.
• Keep maintenance records for at least 15 months.
• Set maintenance planner dates at least six months ahead.
• Take unroadworthy vehicles out of service.

What a typical week looks like

The detail depends on the operation, but a Transport Manager will usually do things like these.

• Review defect reports and check each one was dealt with and signed off.
• Check the maintenance planner for inspections coming due and chase any that are late.
• Review tachograph downloads and infringements, and speak to drivers about them.
• Check driver licence and Driver CPC records and any changes to the fleet or drivers.
• Look at DVSA information such as the operator compliance risk score and any prohibitions.

Evidence matters

If a traffic commissioner or DVSA looks at the operation, the Transport Manager has to be able to show the work was done. That means dated records, audit notes, meeting notes and signed checks, not just memory.