Choosing an interval
Your inspection interval should reflect how and where the vehicles run. Higher mileage, heavy loads and rough sites generally mean shorter gaps. Whatever you choose becomes a commitment you must keep.
What goes in the file
Each inspection should show the date, the vehicle, what was checked, any defects and the sign off. Keep driver defect reports alongside.
Keeping it tidy
Review the file monthly. It is much easier to fix a gap in week two than to explain it in month ten.
General information only. Operator licensing rules are set by the Office of the Traffic Commissioner and DVSA and can change. Always check the current guidance on GOV.UK. Nothing here is legal advice.
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